Protocol for MM Drivers' Meetings

1. As participants arrive for an event, the event leader shall introduce themselves and collect and ensure all non-club drivers and passengers participating in the event have properly completed, dated, and signed the non-member participation form. Completed forms are then provided to the club secretary no later than the next general monthly meeting.

2. A drivers meeting shall be conducted by the event leader, or the Events Board of Director, 5 minutes prior to departure.

3. The meeting leader shall announce the driver’s meeting beforehand and then gather the drivers with five minutes to go.

4. Topics covered by the meeting leader in the driver’s meeting include, but are not limited to:

a. A brief overview of the run, including the end point location and expected arrival time

b. A means of direct communication (e.g., CB radios, FRS radios, cell phone, etc.) shall exist between the lead and trail car. If more than 10 cars, then a middle car should also carry this communication capability. Lead and Trail cars and their drivers shall be identified to the participants.

c. If you loose sight of the car behind for an unexpected amount of time, then slow down. This will have the effect of slowing down all event cars, and possibly stopping all cars at a safe pull-off point should the missing car not be sighted.

d. In an emergency, repeated flashing of headlights can be used to signal the car in front to stop.

e. Review the starting location exit procedure for keeping cars together, and the direction of travel upon exit

*Approved by the Board 5/29/09